financialv1.0
Owner Statement & Distribution
Owner Accounting
Reconcile income and expenses → apply management fee → generate statement → approve → send to owner → process payout.
Property ManagerAccountantOwner
⚡ Trigger: Month-end close completed
1
Month-End Data Complete
All income and expenses for the period are entered and reconciled.
Role: AccountantTrigger: Month-end closeAction: Financials reviewed and verified
2
Generate Owner Statement
Statement generated showing all income, expenses, and management fees for each owner.
Role: Accountant / Property ManagerTrigger: Close confirmedAction: Statement PDF generated per owner
3
Review and Approve
Manager reviews statement for accuracy before distribution.
Role: Property ManagerTrigger: Statement generatedAction: Statement reviewed and approvedSLA: 8h
4
Send to Owner
Statement emailed to owner directly from the system.
Role: Property ManagerTrigger: Statement approvedAction: Email sent with PDF attachment
Owner: Monthly statement available
5
Calculate Net Distribution
Net distribution = income - expenses - management fee - reserves.
Role: AccountantTrigger: Statement sentAction: Distribution amount calculated
6
Process Payout
Net distribution paid to owner via EFT or cheque.
Role: AccountantTrigger: Distribution calculatedAction: Payment processed, trust account updated
Owner: Distribution payment processed
