financialv1.0

Trust Fund Transaction & Compliance

Trust Accounting

Funds received into trust → recorded against client → disbursement authorized → compliance report generated → audit trail maintained.

AccountantAdmin

⚡ Trigger: Client funds received or disbursement required

Funds Received into Trust

Client funds received (rent, deposits). Must be deposited to trust account within required timeframe.

Role: AccountantTrigger: Funds receivedAction: Funds deposited to trust bank accountSLA: 72h

Record in Trust Ledger

Transaction recorded in the trust ledger against the specific client.

Role: AccountantTrigger: Deposit confirmedAction: Trust ledger updated for client

Disbursement Required?

Decision

Is a disbursement from trust needed?

Role: Accountant / AdminTrigger: Payment requestAction: Review disbursement request

✅ Yes → Step 4 - Authorize Disbursement❌ No → Step 5 - Monthly Reconciliation

Authorize Disbursement

Disbursement authorized by manager. Verified client has sufficient trust balance.

Role: Admin / Property ManagerTrigger: Disbursement requestAction: Authorization granted, payment processedSLA: 8h

Monthly Trust Reconciliation

Trust bank balance reconciled against sum of all client ledger balances. Must agree exactly.

Role: AccountantTrigger: Month endAction: Three-way reconciliation completed

Admin: Trust reconciliation complete

Generate Compliance Reports

Trust Ledger and Three-Way Reconciliation reports generated for regulatory filing.

Role: AccountantTrigger: Reconciliation completeAction: Compliance reports generated and filed