inspectionv1.0
Move-Out Inspection & Deposit Settlement
Move-Out
Move-out notice received → schedule inspection → document damage → compare to move-in → calculate deductions → process deposit refund.
InspectorProperty ManagerTenantAccountant
⚡ Trigger: Tenant gives notice, move-out date set
1
Move-Out Notice Received
Tenant provides notice. Move-out date confirmed.
Role: Property ManagerTrigger: Written notice receivedAction: Move-out date recorded, inspection scheduled
Inspector: Move-out inspection scheduled
2
Conduct Move-Out Inspection
Inspector completes inspection on or after vacate date.
Role: InspectorTrigger: Tenant vacatedAction: Checklist completed, photos uploadedSLA: 24h
3
Compare to Move-In
System shows side-by-side comparison of move-in vs move-out conditions.
Role: Inspector / Property ManagerTrigger: Inspection submittedAction: Condition comparison reviewed
?
Damage Beyond Wear & Tear?
Decision
Are there chargeable damages beyond normal wear and tear?
Role: Property ManagerTrigger: Comparison reviewedAction: Damage assessment
✅ Yes → Step 5 - Apply Deductions❌ No → Step 6 - Full Refund
5
Apply Deductions
Chargeable damage items linked to deposit record with cost estimates.
Role: Property Manager / AccountantTrigger: Damage confirmedAction: Deductions applied, notice sent
Tenant: Itemized deduction statement
6
Process Deposit Refund
Net refund calculated and paid to tenant within legislative deadline.
Role: AccountantTrigger: Deductions finalized or no deductionsAction: Refund payment issued, trust updated
Tenant: Deposit refund processed
